Wayland Academy’s policies and protocols for responding to the COVID-19 pandemic continue to be rooted in safety for our students, faculty, and staff, as well as for the public we interact with. The primary goal for the Academy’s response to the COVID-19 pandemic is to continue our mission of developing the knowledge and character of our international community of students.
The plan is aligned and consistent with local orders and ordinances of the City of Beaver Dam and Dodge County, Wisconsin as well as the State of Wisconsin’s Badger Bounce Back Plan. We will also follow recommendations from the federal government (Opening Guidelines), Centers for Disease Control and Prevention, Wisconsin Department of Public Health, and a number of national educational associations.
As our knowledge and understanding of the COVID-19 virus continues to evolve, our policies and plans will be updated as appropriate as more information becomes available.
Wayland Academy’s reopening plan for the second semester of the 2020-2021 academic year has been revised to reflect the current situation. The plan, referred to as The Big Red Return, continues Wayland's focus on:
Community Health and Safety
Wayland is committed to reducing the risk of COVID-19 for its students, faculty and staff. Our strategy relies on a rigorous approach to testing, symptom monitoring, and cleaning, all aimed at keeping the risk of disease as low as possible.
Preserving the health of the campus community will be a broadly shared responsibility. Students, faculty and staff on campus during the 2020-21 academic year will be asked to adhere to a set of actions that protects their health and, equally important, protects the health of others on campus.
Return to Campus
To bring the entire community back together safely to benefit from an in-person learning experience the following return to campus schedule has been established.
All boarding students will need to arrive on January 9 in order to safely quarantine in their own dorms and dorm rooms. Unlike fall, we will not do a staggered return at this time.
Students unable to arrive on January 9, will need to coordinate arrivals with Dean of Students Phil Tallman, C.A.A., and entry will begin with quarantine in the Glen and Ella Dye dorms. Space is limited so coordination for arrival after January 9 is critical.
- Boarding students must have a NEGATIVE COVID test result within 5 days prior to arrival on campus (whether arriving via public or non-public transportation)
- Boarding students must quarantine prior to their return to campus (10-14 days).
- This means avoiding gatherings, parties, public places, public transportation, etc. For the health and safety of our entire Wayland Community and surrounding communities, the more you can stay home the better. If you do need to go out, remember to mask up, observe physical distance and wash/sanitize hands frequently. It is especially important that you avoid any possible exposure after getting tested and prior to your return to campus.
- As an additional precaution: We will require a quarantine period for all students upon return to campus with testing on or after day 6 following arrival.
If the protocols below are followed, you may participate in afterschool sports and activities.
- Day students must have a NEGATIVE COVID test result within 5 days prior to returning to campus for in-person learning.
- Social contract signed by student and parent will still be required.
Classes will be online January 4 through January 19. This will be true for those on campus and off. In-person classes (with Hybrid access) will begin January 20.
Faculty and Staff
Faculty and staff must have a NEGATIVE COVID test result within 5 days prior to arrival on campus.
Entire Campus Community
Wayland will do random sampling testing on a weekly basis (approximately 20 percent of student population, a combination of day/boarding students) as well as staff/faculty. This means day students will not be required to test weekly.
Testing and Surveillance
Testing and surveillance are key to identifying infection and keeping it from spreading.
On a daily basis, all faculty and staff will complete a confidential online monitoring app and receive clearance through the app to come to campus. The app includes both a temperature check and a health survey to identify if they have experienced symptoms of if they have been exposed to someone experiencing symptoms. Symptomatic/exposed employees will be decampused and tested while residential employees will isolate and test.
All day students will enter campus through the "Visitor Center" between 7:45 and 8:15 a.m. where they will have their temperature checked and a health survey completed to identify if they have experienced symptoms of if they have been exposed to someone experiencing symptoms. Symptomatic/exposed students will be tested, sent home, and their parents will be notified.
All residential students will have two health checks daily. One during monitored periods in the late morning and a second during evening dorm checks. They will have their temperature checked and a health survey completed to identify if they have experienced symptoms or if they have been exposed to someone experiencing symptoms.
Symptomatic/exposed students will be sent to isolation dorm rooms and tested.
Quarantine protocols and contract tracing have also been established should a member of the campus community (or family member in the case of day students and non-residential faculty and staff) trigger a positive test result.
Face Coverings and Hand Sanitizer
Masks should be worn by everyone in the community (students, faculty and staff) when outside of dorm rooms. Cloth masks are appropriate and should be washed as an item of clothing. Reusable face shields may be used by trained faculty and staff.
Hand sanitizer should be used when entering and exiting a building.
The Wayland Academy housekeeping staff has been thoroughly trained in cleaning, sanitizing and disinfecting best practices related to COVID-19. The team has developed a comprehensive cleaning and sanitation system to reduce the risk of transmission of the disease. They have invested in tested and recommended products and equipment to aid them in regular cleaning and high frequency sanitation of common surfaces. To ensure sanitation consistency, the staff has implemented a blacklight audit system.
Academic instruction will be online January 4 through January 19. This will be true for those on campus and off. In-person classes (with Hybrid access) will begin January 20.
Spring break will be shortened from three weeks to one. View Wayland's Academic Calendar.
Color Coded Alert System
A three-level alert system (Red, Yellow and Green) will ensure awareness of our status for all campus community members. Levels are established in conjunction with the Dodge County, Wisconsin reporting system and indicate the level of restriction on campus.
Level Red – High restriction as a result of a symptomatic individual, high community spread in Dodge County. Some actions include but are not limited to: no visitors allowed on campus, no student trips off campus, increased sanitation efforts.
Level Yellow – Moderate restrictions on campus. The campus is at Level Yellow if the Wayland Health Center and/or the Dodge County Health Department determine no indicators to remain at Level Red. Actions on campus include but are not limited to: controlled visitor access to campus, limited student trips off campus as sponsored by Wayland, regular sanitation efforts.
Level Green – No health-related restrictions on campus. Usual campus rules for safety and security apply.
Additional Information Resources
The Wayland website will also include resources about The Big Red Return
On Campus Housing and Dining
Wayland intends to operate all of its residence halls with enhanced safety protocols for shared spaces.
Most rooms will have two residents and will be configured to provide the most distance between desks and beds. Rooms will be preset prior to student arrival.
To facilitate physical distancing, lounge areas will be rearranged. All communal or large spaces will be closed. Only faculty, staff or other leaders may open a room for students where they will be supervised to ensure the social distancing protocols are adhered to and proper sanitation between use.
To effectively manage the number of people on campus the following protocols must be observed.
Visitors will not be allowed on campus during Level Red.
During Level Yellow, visitors will be allowed on campus by appointment only for pertinent business or with immediate family.
All visitors must check into campus at the “Visitor Center" where they will:
- Have their temperature checked
- Sign in and provide contact information for potential contact tracing
- Be informed of our campus social distancing and hygiene protocols
- Obtain a visitor badge and wear a face mask (they will be issued one if they don't have one)
- Visitors will be required to leave keys to ensure they check-out through "Visitor Center"
- Evening/weekend visitors will be required to check in via the administrator on duty
Activities and Athletics
Faculty and dorm supervisors are working on some unique and fun activities for students on campus this winter. The goal is to provide opportunities for students to enjoy their campus community in a safe manner. Like first semester, athletic practices and competitions will be scheduled only when the Wayland Academy medical advisor, Dodge County Health Department, and Wisconsin Association of Amatur Athletics (WIAA) deems it safe and appropriate.
While meal service will be available at Pickard Dining Hall, a number of modifications will be implemented to ensure physical distancing and service efficiency, as well as sufficient opportunity to clean between meal services.
Most significantly, breakfast will be a pre-packaged grab-and-stay meal. The daily schedule has been adjusted to limit lunch and dinner to 60 students at a time. The dining hall tables have been outfitted with plexiglass dividers making dining safer for students.
Outside food delivery should be contactless during Level Yellow and Red.
Other events incorporating meal service should be catered as plated, boxed or served meal – no buffets, continental self-serve or open bars. As much as possible, dining should be restricted to the dining hall after student dining services are done.
All employees will need to follow the health guidelines outlined. They will be expected to wear face coverings in indoor public spaces, as well as outdoors when social distancing is not possible. Those in shared offices will be required to rearrange the workspace to ensure better physical distancing. Everyone will be asked to follow cleanliness protocols and to self-monitor for symptoms.
In order to reduce density in workplaces, departments will evaluate the best mix of in-person work versus telecommuting. In some cases, staggered hours will help reduce the number of employees in the workplace at any given time. For now, employees working remotely should continue to do so. Further guidance on returning to work will be provided in later messages.
We will work with staff who are at heightened risk of infection. If at all possible, reasonable accommodations will be made to allow these employees to work in a lower-risk environment.
Changes to The Plan
The Big Red Return is a flexible plan that changes as the situation warrants. The Academy's leadership team continuously evaluating its approach to various student life activities, including athletics, academic competitions, student clubs, and recreational programming.
Additional information will be provided to the campus community as requirements change.
For additional information on how Wayland Academy has responded to the coronavirus, please see our COVID-19 webpage
.Updated - December 10, 2020.