Frequently Asked Questions About the Big Red Return
Wayland Academy is taking measures to maximize the on-campus and in-person experience for students, while also building in the flexibility to adjust our plans, if necessary, to accommodate new information about COVID-19, testing, vaccines, and other factors. While it is impossible to eliminate all risks, we are working diligently to reduce risks by taking reasonable and thoughtful precautions. These measures will include adjustments to our school calendar, new health protocols, reduced density in the classrooms and residential spaces, changes to our dining procedures, the ability to switch between in-person and online learning seamlessly as needed, and more. This page contains information about Wayland’s response to the COVID-19 pandemic and the Acadmy’s efforts to plan for a safe and thoughtful return to our campus in August 2020.
Wayland Academy continues to follow the guidance of local, state, and federal governments, as well as public health agencies, such as the Centers for Disease Control and Prevention.
Yes. On June 25, 2020, Wayland’s Leadership team announced The Big Red Return, Wayland Academy’s plans for a safe return to in-person operations on campus in August 2020. The Academy’s resumption and continuation of in-person operations will hinge on the entire community observing a wide range of public health measures to ensure everyone’s health and safety, including physical distancing, face coverings, frequent hand washing, personal health monitoring, and COVID-19 screening.
The Academy has convened a COVID-19 Response Task Force made up of key representatives of every aspect of our programs and operations. This group has met frequently since spring to consider a wide range of possible scenarios for next year. The team is committed to devising and implementing return plans that maximize safety while also ensuring that quality teaching, learning, and personal growth can continue to take place at Wayland.
The COVID-19 Response Task Force is making the necessary changes to physical spaces on campus to promote a healthy environment. As long as infection rates remain at lower levels and state and local guidelines permit, classes will be conducted in a manner that prioritizes in-person instruction and also allows for full remote participation for those who cannot be present. In an effort to preserve public health and prepare for a safe spring term, the semester will end November 24, at the start of the traditional Thanksgiving recess. Holiday recess concludes on January 3. See the academic calendar here.
How will I and my parents know if campus is healthy and safe?
Wayland Academy administration has implemented a color-leveled communication system to quickly and efficiently communicate the on-campus risk level for COVID-19. Each time the Head of School or Director of Health Services identifies a change to the risk benchmarks, students, faculty and staff will receive internal communication and parents will receive an email.
Yes. Working with the Dodge County Department of Health and Human Services, Wayland is implementing a phased approach for reopening over the summer months, with each phase allowing for additional individuals on campus in a regulated fashion. As part of this effort, new protocols are being put into place for cleaning and sanitizing buildings and safeguarding community health.
Everyone will be tested upon arrival to campus. Day students and non-residential faculty and staff will isolate at home until their negative test is returned. Residential students will isolate in a temporary dorm until their negative test is returned and then will be able to move into their assigned dorm. Faculty and staff living on campus will isolate in their living quarters until their negative test is returned.
In mid-July, we will release a detailed staggered arrival calendar for all students. Thank you for your patience.
Wayland remains committed to carefully monitoring and responding to new information about COVID-19 and its impacts. In developing the various return and continuity scenarios, it is understood that our plans must be flexible and include contingencies for changing conditions over time. We are prepared to deviate from outlined plans in order to take swift actions to keep our community safe.
Everyone on campus will be expected to adhere to four important aspects of public health: use of face coverings, frequent hand washing, physical distancing, and personal health monitoring.
Face coverings: Everyone must wear a face covering in buildings, where physical distancing cannot be guaranteed, and in public settings.
Frequent hand washing: In addition to encouraging our community members to wash their hands frequently, hand sanitizer stations will be installed throughout campus, along with reminders to avoid touching one’s face after touching surfaces.
Physical distancing: Reminders will be affixed on floors and walls of campus buildings to ensure that everyone remains at a safe distance from others when on-campus operations resume. Classrooms and other common spaces will have similar distancing requirements. We are reimagining Assembly, Chapel, and mealtimes to ensure the safety of the community.
Personal health monitoring: Students and other community members will be monitored and self-report for fever as well as other COVID-19 symptoms daily, and, if warranted, seek medical care through their primary care physician or the Health Center.
Wayland will follow the guidance and restrictions put in place by local, state and federal governments. We also will continue to follow and comply with guidance issued by public health agencies, such as the Centers for Disease Control and Prevention (CDC).
Classrooms are being re-organized and rearranged to support physical distancing. We are spacing out and removing furniture, assigning seats, and adjusting the number of students to the size of the classroom to allow for lower classroom density and increased ventilation.
We are modifying our academic program so that we will be able to alternate easily between in-person and online learning as needed. While our goal is to prioritize in-person instruction, this approach will allow us to be flexible and meet the remote participation needs of students or faculty who are unable to return to campus due to travel restrictions or health issues. Our academic leadership team also is working on a revised daily schedule that will incorporate considerations for updated cleaning, passing time, and dining protocols. We will share more details about the new academic schedule and remote participation options in mid-July.
We have adjusted our school year calendar to minimize the number of times that we have students leaving and returning to campus. We have the same number of school days as we have had in the past but we have structured the year to limit travel.
We do not anticipate a reduction in the 2020-21 published tuition rates due to COVID-19. While we acknowledge that the requisite changes and program modifications will impact the student experience, the Academy’s expenses also have increased considerably. In the event that a student is prevented from attending school in-person for an extended period of time due to travel or health restrictions, we may provide a modest refund based on actual savings experienced by the School.
Day students must come to Visitor Center on campus August 15 between 1–2 p.m. as follows:
9th and 10th grade at 1 p.m.
11th grade at 1:30 p.m.
12th grade at 2 p.m.
At that time, they will complete their health questionnaire and have a COVID-19 test swab. Day students will then be asked to go home and isolate until their negative test result is returned. Day students shall stay off campus until the negative test is returned.
Testing should be run through health insurance (otherwise it costs $206). Day and domestic students have the option of arranging for testing through their family provider or finding an alternative free testing side and providing Wayland with proof of the negative test result.
We anticipate that day students will be able to attend classes on campus when Wayland is in session. If, however, the level or spread of COVID-19 increases, we may require day students to participate in classes online for a period of time.
At this time, day students should plan to leave campus following their last commitment. Extra help sessions can take place via Microsoft Teams which will be set up with teachers. We will re-evaluate this restriction as the year progresses.
If students have a fever or are symptomatic, parents should follow the Academy’s health procedures (stay home, call the registrar to report the absence, call your primary care physician for guidance and clearance to return to campus).
Day students will be screened at the Visitor Center when they arrive on campus. All students, including day students, will commit to following a range of health and hygiene precautions to limit exposure and keep our community safe.
Students will not be permitted to have routine social overnights. If you volunteer as a host family, you may be called upon to house your host boarding student during a period of quarantine, isolation, or campus closure.
Students will be moving to campus in small groups of 16-32 students every three days until all students are on campus. Each student will have a COVID-19 test administered upon arrival to campus. The student will live in a temporary dorm for 24 – 48 hours while they wait for the results of their test. When the student’s COVID-19 test returns negative, the student will be able to move into their assigned dorm. The temporary dorm will be deep cleaned and sanitized in preparation for the next small group of students who will report to campus.
To provide a smooth transition to campus, the Academy will assign specific times for students to complete registration and move into dormitories between August 15 and August 20. Parents and students will receive an email in mid-to-late July regarding assigned campus arrival dates and move-in details.
Students should pack one overnight bag that has toiletries, two changes of clothes, a cloth face covering, and any necessities. They will take this bag with them to their temporary dorm while they wait for their test results.
Students should pack the rest of their belongings in bags, boxes or totes. These items will be temporarily stored in the Lindsay Complex while the student waits for their test results. No loose items, perishable items or furniture.
Students and their adult visitor (if they have one) should report to the Visitor Center (also known as The Union) on their assigned move-in day. You can leave your belongings in your car during this visit.
At the visitor center, the Director of Health Services will:
Ensure your health documentation is complete in Magnus
Ask you a travel and COVID-19 risk questionnaire
Collect a swab sample for COVID-19 testing
After you leave the Visitor Center, you will be directed to collect your belongings from your vehicle and bring them to Lindsay Complex. Your items, with the exception of your overnight bag, will be stored here until you move into your assigned dorm. You will not be able to access these items until you move into your assigned dorm. Anything you need access to during the first 24 – 48 hours on campus must be packed in your overnight bag.
Once you drop off your belongings in the Lindsay Complex, you will be able to say good-bye to your adult visitor and then you will be directed to your temporary dorm.
To limit exposure to the campus community, parents will not be permitted on campus to help their child move into their on-campus residence. Detailed instructions for move-in will be shared later in the summer.
In an effort to maintain a healthy campus, we are trying to limit campus departures. We also believe that colleges may prohibit prospective student visits this fall. As such, at the present time we are not anticipating students will be allowed to leave campus for college visits in the fall. We will re-evaluate this restriction as the year progresses.
Due to the overall uncertainty, we encourage you to purchase a one-way, open-ended, and/or flexible airline ticket. If you must purchase a round-trip ticket, or require a tentative date, please book your return ticket for the evening of November 24 or morning of November 25.
We know that travel restrictions, limited flights, and visa issues present uncertainty for our international students. Rest assured that we will hold your place at Wayland. Campus is equipped with technology that will allow you to participate in classes and most community activities remotely/online until you arrive.
The CDC and Wisconsin guidelines for all gatherings will be followed. As of now, and to limit exposure to our students, all large fall campus events have been cancelled. Homecoming will be a virtual event. We will update the campus community if our plans change.
Generally, in an effort to maintain a healthy campus, we are trying to limit campus visitors and campus departures. We know, however, that boarding students and parents will need to be able to visit with each other periodically. We are developing a policy for parent campus visits, home visits, family emergencies, medical appointments, etc. We will communicate the full policy with you in August and continue to revise that policy over time as public health guidance evolves.